Now taking on design partners in Jordan and the Gulf
Each distributor orders from its own catalogue, at its own prices. Every order arrives in one place, with a purchase order ready for your ERP.
The problem
Prices live in PRICE_LIST_FINAL_v7.xlsx. Orders arrive as messages and voice notes, and credit is checked by calling finance. Your ERP sees none of it until someone types it all in again.
Illustration: one order scattered across chat messages in Arabic and English, a voice note, a spreadsheet with three different prices for the same product, a price-list file, a photo of a handwritten order, missed calls from finance and a sticky note asking about the credit limit.
The same order, in one place
Each distributor orders from its own catalogue, at its own prices. Credit is reserved the moment the order is submitted, and the purchase order goes to your ERP, or downloads as PDF and CSV until you connect one.
Order
ORD-2026-0142
Al-Nour Trading, Amman · PO-2026-0142
Illustrative sample order · fictional distributor
Catalogues & price books
One manufacturer, three distributors, three different price lists, all of them correct. You decide what each distributor sees and at what price, by distributor, group and market. A product a distributor isn’t entitled to simply doesn’t exist for it.
Choose a distributor
Amman · GOLD
Prices in JOD, before VAT
Tracing Medjool Dates for Al-Nour Trading
First match wins. If a price book doesn’t have the product, the next rung down is checked.
Hover or tap a product to trace its price.
Tracing Medjool Dates for Al-Nour Trading
Rung 3 of 5 · Group GOLD · 8.500 JOD
First match wins. If a price book doesn’t have the product, the next rung down is checked.
Hover or tap a product to trace its price.
Manufacturer’s view
Nothing hidden from Al-Nour Trading: all 5 products are in its catalogue.
Illustrative data; names are fictional.
How an order flows
Follow ORD-2026-0142 from Al-Nour Trading, a fictional distributor, through every state. The numbers are calculated exactly as QINexport calculates them: VAT per line, rounded half-up, with credit reserved the moment the order is submitted.
OrderORD-2026-0142
Order state: DeliveredAl-Nour Trading, Amman · Group GOLD
Sample data| Quantity | Product | Net |
|---|---|---|
| 10 × | Orange Juice 1L ×12SKU-JUICE · 12.345 each · VAT 16% | 123.450 |
| 5 × | Still Water 1.5L ×6SKU-WATER · 5.125 each · VAT 0% | 25.625 |
| 5 × | Black Tea 100 bagsSKU-TEA · 4.1235 each · VAT 16% | 20.618 |
Purchase order
PO-2026-0142 · PDF · CSV
Your ERP
Integration state: AcknowledgedSentERP ref. SO-448120
No ERP connected yet? The PO downloads as PDF or CSV from day one.
Distributor buyer
Al-Nour sees only the products it may order, already at its own prices. VAT is worked out per line, and water is zero-rated.
Distributor buyerQINexport
One order, even if the button is pressed twice. 169.693 JOD is reserved against the 500.000 JOD limit, leaving 330.307 JOD available, and PO-2026-0142 is issued as PDF and CSV.
QINexport
The PO leaves through the outbox and your ERP acknowledges it. If something fails technically, delivery is retried automatically and the order’s commercial state never changes.
Manufacturer
Your team confirms the order, and Al-Nour sees the new state in its own portal.
Manufacturer
Your team prepares the goods. Al-Nour follows progress in its portal instead of phoning.
Manufacturer
Marked as shipped, with quantities recorded line by line against what was confirmed.
Manufacturer
The order closes with its full history: every state change, who made it and when.
Integrations
Catalogues and price books come in from Excel. Orders go out to your ERP, your webhooks or a file drop, and an email reaches whoever handles them. Every delivery is recorded in the same transaction as the order, then sent from an outbox.
How data moves through QINexport: Excel imports and distributor orders come in. Catalogue and price updates go back out to the distributor portal. Orders go out to your ERP over the REST API, to webhooks, to an HTTPS file drop or SFTP, and as email notifications. In the drawing the first delivery to the ERP gets no answer; the outbox tries again and the second attempt lands.
Inbound
Excel imports
Load and update in bulk
Distributor orders
Placed in the distributor portal
Outbound
Your ERP
REST API
Webhooks
Order events to your URL
HTTPS file drop / SFTP
CSV or XML, for systems that read files
Email notifications
Order updates in Arabic or English
The promise
A failed delivery stays in the outbox and is retried automatically. If it keeps failing, it is marked DEAD and handed to someone on your team. A technical failure never changes the order’s status.
Normal path
When delivery keeps failing
Messages for one order leave in the sequence they were written. If one is held up, the rest wait behind it, so your ERP never receives a shipping notice before the order it belongs to.
Delivery sequence for ORD-2026-0142
Download each purchase order as PDF or CSV, and keep loading catalogues and prices from Excel. Connect your ERP when you are ready; the order flow stays the same.
A double-click never creates two orders. Submitting twice, refreshing the page or losing the connection returns the same order. A second one is never created.
Built in the region, for the region
Built for manufacturers and their distributors in Jordan and the Gulf. Arabic and English are equal on every screen, and money is calculated the way your finance team already works.
Live order line
Order ORD-2026-0142 Al-Nour Trading, Amman
Reads left to rightdir="ltr"
Orange Juice 1L ×12
عصير برتقال 1 لتر × 12
SKU-JUICESold by the case
12.345 JOD
per case
The decimal rule
12.345JOD
3 decimal places
45.50SAR
2 decimal places
Two separate sample amounts, not a currency conversion.
Laid out for Arabic from the start: navigation, tables, forms and the order itself. Not English pages flipped at the last minute.
Each product keeps its Arabic and English names side by side, so catalogues, orders and purchase orders read correctly in either language.
Amounts follow each currency's own minor units, rounded half-up on every line and on the total.
Tax rates and zero-rated items are set per market, starting with Jordan and Saudi Arabia.
Isolation & security
Each manufacturer is its own tenant, and the database itself refuses to cross the wall. Inside a tenant, the same rule keeps every distributor out of other distributors’ prices and orders.
Row-level security (RLS) in the database itself, not just a filter in application code. Automated tests try to break through it on every build.
Inside a tenant, each distributor sees only its own catalogue, prices and orders, enforced the same way.
Manufacturer users must sign in with a one-time code from an authenticator app (TOTP).
Changes and sign-ins are recorded: who did what, and when.
Two portals
Your team runs the network from the manufacturer portal. Each distributor orders from its own portal, carrying your brand, not ours.
Where your commercial team sets the terms.
Publish the catalogue and assortments
Decide what each market, group or distributor can see. An explicit exclusion always wins.
Price books per distributor, group and market
Five levels. First match wins, and a missing product falls through to the next level.
Confirm or reject orders
Every order in one queue, each with its PO number, waiting for your decision.
Manual credit review
You set each distributor’s credit limit. A submitted order reserves against it, so you see what is available before you confirm.
Try itWhat each distributor sees: its own portal, in your brand.
Each layer inherits from the one before it. This is presentation only: it never changes what a distributor can see, order or pay.
Its own catalogue, at its own prices
Only what it may buy, on its own terms.
Reorder in a few taps
The last order back in the basket, ready to adjust.
Live order status
From submitted to delivered, without a phone call.
Arabic or English
Fully right-to-left in Arabic, and switchable at any time.
Design partners
We are working with a small number of manufacturers as design partners. Bring your real catalogue, price books and distributors, and we will shape QINexport around them.
Early access
Run QINexport on your own catalogue and distributors before it opens to everyone.
A direct line to the product team
Talk to the people who design and build it, not a ticket queue.
Your workflows first on the roadmap
How your commercial team works today decides what we build next.
Onboarding now in Jordan and the Gulf
Or write to us directly at hello@qinsys.com